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Chapter 66 – Library Board

TITLE V   BOARDS AND COMMISSIONS

CHAPTER 66

LIBRARY BOARD

 

 5-66-1              Purpose
5-66-2              Public Library
5-66-3              Library Trustees
5-66-4              Qualifications of Trustees
5-66-5              Organization of the Board
5-66-6              Powers and Duties
5-66-7              Power to Contract with others for the use of the Library
5-66-8              Nonresident Use of the Library
5-66-9              Library Account
5-66-10            Annual Report           

 SECTION 5-66-1                  PURPOSE.  The purpose of this ordinance is to readopt the applicable sections of the former City ordinance No. 500, Establishing a City Library and Board of Trustees, and to adopt as ordinances all applicable state statutes repealed by 64GA, Chapter 1088.

 SECTION 5-66-2                  PUBLIC LIBRARY.  There is hereby confirmed the establishment of a free public library for the City of  Belle Plaine to be known as the Belle Plaine Community Library.

 SECTION 5-66-3                  LIBRARY TRUSTEES.  The Board of Trustees of the Belle Plaine Community Library, hereinafter referred to as the Board, shall consist of nine members. All Board members are to be appointed by the Mayor with the approval of the Council.

 SECTION 5-66-4                  QUALIFICATONS OF TRUSTEES.  All members of the Board of Trustees shall be over the age of eighteen (18) years. Eight of the members of said Board shall be residents of the City of Belle Plaine, and one member shall be a resident of Benton County, Iowa, who resides outside of the corporate limits of the City of Belle Plaine.

 SECTION 5-66-5                  ORGANIZATION OF THE BOARD.  

 1.)   Terms of Office. All appointments to the Board shall be for six (6) years, except to fill vacancies. Each term shall commence on July first. Appointments shall be made every two (2) years of one-third the total number, as near as possible, to stagger the terms. The present incumbents are confirmed in their appointments and terms.

 2.)   Vacancies. The position of any trustee shall be vacant if he moves permanently from the City or if he is absent from six (6) consecutive regular meetings of the Board, except in the case of sickness, or temporary absence from the City. Vacancies in the Board shall be filled by appointment of the Mayor, with approval of the Council, and the new trustee shall fill out the unexpired term for which the appointment is made.

 3.)   Compensation. Trustees shall receive no compensation for their services.

 SECTION 5-66-6                  POWERS AND DUTIES. The Board shall have and exercise the following powers and duties.

           1.)   To meet and elect from its members a president, a secretary, and such other officers as it deems necessary.

           2.)   To have charge, control and supervision of the public library, its appurtenances, fixtures, and rooms containing the same.

           3.)   To direct and control the affairs of the library.

           4.)   To employ a librarian and authorize the librarian to employ such assistants and employees as may be necessary for the proper management of the library, and fix their compensation: provided, however, that prior to such employment, the compensation of the librarian, assistants and employees shall have been fixed and approved by a majority of the members of the Board voting in favor thereof.

           5.)   To remove by a two-thirds vote of the Board the librarian and provide procedures for the removal of assistants or employees for misdemeanor, incompetence or inattention to duty, subject, however, to the provisions of Chapter 70, Code of Iowa.

           6.)   To select, or authorize the librarian to select and make purchases of books, magazines, journals and periodicals other library materials, computers and other technology devices, furniture, fixtures and supplies for the library within budgetary limits set by the Board.

           7.)   To authorize the use of the library by nonresidents of the City and to fix charges therefore.

           8.)   To make and adopt, amend, modify or repeal rules and regulations, not inconsistent with ordinances and the law, for the care, use, government and management of the library and the business of the Board, fixing and enforcing penalties for violations.

           9.)   To have exclusive control of the expenditure of all funds allocated for library purposes by the Council, and of all moneys available by gift or otherwise for the erection of library buildings, and of all other moneys belonging to the library including fines and rentals collected, under the rules of the Board.

           10.)  To accept gifts of real property, personal property, or mixed property, and devises and bequests, including trust funds; to take title to said property in the name of the library; to execute deeds and bills of sale for the conveyance of said property; and to expend the funds received by them from such gifts, for the improvement of the library.

           11.)  To keep a record of its proceedings.

           12.)  To enforce the performance of conditions on gifts, donations, devises and bequests accepted by the City.

 SECTION 5-66-7                  POWER TO CONTRACT WITH OTHERS FOR THE USE OF THE LIBRARY.  

           1.)   Contracting. The Board may contract with any other boards of trustees of free public libraries, any other city, school corporation, private or semi-private organization, institution of higher learning, township, or county, or with the trustees of any county library district for the use of the library by their respective residents.

           2.)   Termination. Such a contract may be terminated at any time by mutual consent of the contracting parties. It also may be terminated by a majority vote of the electors represented by either of the contracting parties. Such a termination proposition shall be submitted to the electors by the governing body of a contracting party on a written petition of not less than five (5) percent in number of the electors who voted for governor in the territory of the party at the last general election. The petition must be presented to the governing body not less than forty (40) days before the election. The proposition may be submitted at any election provided by law that is held in the territory of the party who is seeking to terminate the contract. 

 SECTION 5-66-8                  NONRESIDENT USE OF THE LIBRARY. The Board may authorize the use of the library by nonresidents in any one or more of the following ways:

           1.)   By lending the books or other materials of the library to nonresidents on the same terms and conditions as to residents of the City, or upon payment of a special nonresident library fee.

           2.)   By establishing depositories of library books or other materials to be loaned to nonresidents.

           3.)   By establishing bookmobiles or a traveling library so that books or other library materials may be loaned to nonresidents.

           4.)   By establishing branch libraries for lending books or other library materials.

 SECTION 5-66-9                  LIBRARY ACCOUNT.  All money appropriated by the Council from the General Fund for the operation and maintenance of the library shall be set aside in an account. Expenditures shall be paid for only on orders of the Board, signed by its President and Secretary.

 SECTION 5-66-10                ANNUAL REPORT.  The Board shall make a report to the City Council immediately after the close of the municipal fiscal year. This report shall contain statements of the condition of the library, the number of books added thereto, the number circulated, the amount of fines collected and the amount of money expended in the maintenance of the library during the year, together with such further information required by the Council

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